Attendance, tuition, and who is about to quit, in one place
Built for Jiu-Jitsu academies and other martial arts. Replace spreadsheets and clipboards with check-in, billing, promotions, and a heads-up before a student fades out.
- No credit card
- Assisted setup
- WhatsApp support
Know exactly who is training.
Track attendance from the front desk, kiosk, QR code, or student app.
From the maker of the BJJ Notes app
Testimonials
What gym owners say
“Attendance tracking is very helpful, QR check-in has made things so much easier, and I have loved adding a waiver to each student.”
Elihu Jones
The Foundry Jiu Jitsu
United States
“I'm really liking the app, especially the support. I'm already going to recommend it to some friends who also own academies.”
Yago Fonseca
Reborn Team
Brazil
“Even when a student forgets to check in, I can record their attendance quickly. Day to day, attendance tracking has become really easy to use.”
Ricardo Prasel
Alemão Brothers
Brazil
“The cash button really helps us track payments. Everything has been working well, and it's fairly easy to navigate. I also appreciate how quickly you respond.”
Brandon Ottosen
Ground Control Submission Academy
United States
Academy ops
Running a BJJ academy shouldn't mean living in spreadsheets. But it usually does.
Student lists, waivers, and coach notes live in chats, PDFs, and someone's laptop.
You know who showed up for class. Then the paper disappears and the week resets.
Belt and stripe decisions depend on gut feel, old lists, and who remembers last ceremony.
They don't complain. They just train less, log less, and disappear before you notice.
Sound familiar?
You need one place to run the academy, and a signal when a student starts slipping, not another generic gym CRM.
What you get
Everything you need to run the week. Plus early warning signs before students quit.
Three outcomes: get paid on time, know who is training, and keep students. Everything else comes included.
Student billing
Get paid without chasing students
- Create plans and link each student on the billing roster
- Money goes straight to your academy account
- See who is current, overdue, or still needs a plan
Billing and plans
Class check-ins
Attendance & roster
Know exactly who is training
- Check-in via the BJJ Notes app, front desk / kiosk, or QR code
- One student registry: linked or manual students, even without the app
- Coaches confirm attendance per class and the week shows up on your dashboard
Engagement signals & retention
See who is cooling off before they cancel
- Active, drifting, and quiet signals from real training logs
- Built on the student app coaches already ask people to use
- Act on risk while there's still a relationship to save
Engagement dashboard
Everything else included
Promote with clear rules
- Set belt and stripe rules for Jiu-Jitsu, and kruang progress for Muay Thai
- See who is eligible before ceremony day
- Approve promotions and print lists
Student records and waivers
- Rank, contact, and groups by modality on each student record
- Collect and store digital liability waivers
- Manage coach and staff access to the portal
Groups, schedules, and invites
- Create groups by modality: Jiu-Jitsu, Muay Thai, Boxing, MMA, or Wrestling
- Set training schedules and invite students and coaches into each group
- Keep coaches and students organized in each group
Academy Digital Library
- Build classes with techniques, videos, and notes
- Share digital material with your academy groups
- Students access the curriculum in the BJJ Notes app
Step by step
How you get started
You create your academy on your own in a few minutes. If you get stuck at any point, we jump in on WhatsApp and sort it out with you.
- 01
Create your academy
Set up the academy, groups, and coaches. Takes about 3 minutes, no credit card needed.
- 02
Bring your students
Add them in the portal or invite them to the app. Have a spreadsheet? We import it with you, at no cost.
- 03
Run the day-to-day
Check-in, billing, promotions, and the signal of who is cooling off. Human support on WhatsApp whenever you need it.
Human support on WhatsApp, no chatbot and no ticket queue. Reply within 24 hours on business days.
Pricing
Priced by number of students
14 days free. No credit card. No lock-in.
Your subscription keeps a social project on the mat.Learn about Social Belt
Every feature and unlimited coaches on every plan. The only difference is the number of students.
Human WhatsApp support included on every plan.
BJJ Notes PRO for every student, at no extra cost.
Switch plans anytime · Annual plan with a discount? Talk to us
Frequently Asked Questions
Everything you need to know about BJJ Notes for Gyms
How does the free trial work?
You get full access for 14 days. No credit card required. If you love it, pick a plan starting at $49/mo.
Do you help with setup? What about support after?
Yes. You create the academy on your own in a few minutes, but if you need it we import students and set up groups and billing with you on WhatsApp, at no cost. Once the academy is running, support continues with the same person, no chatbot and no ticket queue. Reply within 24 hours on business days.
Do my students need to download an app?
No. Gym management works 100% without the app: roster, groups, check-in, and billing all run normally with manual students. Students who use the free BJJ Notes app check in on their own and log training, which makes the signals of who is drifting away richer. Start with the students who will adopt, and add the rest as manual students.
My students are already in a spreadsheet. How do I move them over?
You don't need to migrate history to get started. Add students directly in the portal (name, belt, group) in a few clicks, or invite them to connect through the app. And if you prefer, we'll import them together with you during setup, at no extra cost.
How does student billing work?
You create plans, link students on the billing roster, and collect tuition through Stripe Connect. Academies in Brazil charge through Asaas, with PIX, boleto, and card. Money goes to your academy account and the payment is marked as paid automatically; processing fees apply as usual.
We teach more than Jiu-Jitsu. Does that work?
Yes. Groups and check-in support Jiu-Jitsu, Muay Thai, Boxing, MMA, and Wrestling in the same academy. Ranked promotions cover Jiu-Jitsu (belts/stripes) and Muay Thai (kruang). Boxing, MMA, and Wrestling run attendance-first without a belt ladder. The student app is strongest for Jiu-Jitsu today.
Can I cancel anytime?
Yes. No contracts, no commitments. If it's not working for you, cancel anytime.
Does subscribing to Gyms help social projects?
Yes. Social Belt gives the full BJJ Notes Gyms, free for 12 months, to jiu-jitsu social projects. The gyms that subscribe are what keeps that program running. If you teach at a project, or know a coach who does, applications are open.
Learn about Social BeltWant to know who trains, who pays, who is slipping away, or ready to promote?
Start free. Check-in, attendance, promotions, and engagement signals, ready from day one.
From $49/mo after trial. Cancel anytime.