Gym Management for Jiu-Jitsu & Martial Arts
Get paid on time. Know who's training.
Run tuition and attendance without spreadsheets or paper. Spot students who are drifting before they quit.
14 days freeNo credit cardWe help you get started
Get paid without collecting from each student. If overdue, check-in is blocked automatically.
Academies already running on BJJ Notes
Brazil, the United States, and Portugal
What gym owners say
“Attendance tracking is very helpful, QR check-in has made things so much easier, and I have loved adding a waiver to each student.”
Elihu Jones
The Foundry Jiu Jitsu
United States
“I'm really liking the app, especially the support. I'm already going to recommend it to some friends who also own academies.”
Yago Fonseca
Reborn Team
Brazil
“Even when a student forgets to check in, I can record their attendance quickly. Day to day, attendance tracking has become really easy to use.”
Ricardo Prasel
Alemão Brothers
Brazil
“The cash button really helps us track payments. Everything has been working well, and it's fairly easy to navigate. I also appreciate how quickly you respond.”
Brandon Ottosen
Ground Control Submission Academy
United States
From the maker of the BJJ Notes app
What you get
Keep your entire academy organized.
Promotions, student records, class schedules, and training materials without the spreadsheet mess.
Belt promotions
Set clear promotion criteria and know who's ready for their next belt or stripe.
Student management
Keep student records, documents, and waivers organized.
Classes & schedules
Organize groups, schedules, and students in each class.
Training curriculum
Share techniques, videos, and lesson plans with students.
Step by step
How you get started
You create your academy on your own in a few minutes. If you get stuck at any point, we jump in on WhatsApp and sort it out with you.
- 01
Create your academy
Set up the academy and groups. Takes about 2 minutes, no credit card needed.
- 02
Bring your students
Invite students with a link or add them manually in the portal. If you need it, we import the student roster with you, at no cost.
- 03
Run the day-to-day
Check-in, billing, promotions, and the signal of who is cooling off.
Human support on WhatsApp, no chatbot and no ticket queue. Reply within 24 hours on business days.Chat on WhatsApp
Pricing
Priced by number of students
14 days free. No credit card. No lock-in.
Your subscription keeps a social project on the mat.Learn about Social Belt
Every feature and unlimited coaches on every plan. The only difference is the number of students.
Human WhatsApp support included on every plan.
BJJ Notes PRO for every student, at no extra cost.
Switch plans anytime · Annual plan with a discount? Talk to us
Frequently Asked Questions
Everything you need to know about BJJ Notes for Gyms
You get full access for 14 days. No credit card required. If you love it, pick a plan starting at $49/mo.
Yes. You create the academy on your own in a few minutes, but if you need it we import students and set up groups and billing with you on WhatsApp, at no cost. Once the academy is running, support continues with the same person, no chatbot and no ticket queue. Reply within 24 hours on business days.
Yes. If you are leaving another software, we import students, groups, and the essentials of billing with you during onboarding, at no cost. You do not have to start from scratch.
No. Gym management works 100% without the app: roster, groups, check-in, and billing all run normally with manual students. Students who use the free BJJ Notes app check in on their own and log training, which makes the signals of who is drifting away richer. Start with the students who will adopt, and add the rest as manual students.
You create plans, link students on the billing roster, and collect tuition through Stripe Connect. Academies in Brazil charge through Asaas, with PIX, boleto, and card. Money goes to your academy account and the payment is marked as paid automatically; processing fees apply as usual.
Yes. Groups and check-in support Jiu-Jitsu, Muay Thai, Boxing, MMA, and Wrestling in the same academy. Ranked promotions cover Jiu-Jitsu (belts/stripes) and Muay Thai (kruang). Boxing, MMA, and Wrestling run attendance-first without a belt ladder. The student app is strongest for Jiu-Jitsu today.
Yes. No contracts, no commitments. If it's not working for you, cancel anytime.
Yes. Social Belt gives the full BJJ Notes Gyms free to jiu-jitsu social projects. The gyms that subscribe are what keeps that program running. If you teach at a project, or know a coach who does, applications are open.
Learn about Social BeltReady to spend less time managing your academy?
Start organizing payments, attendance, and students today.
From $49/mo after trial. Cancel anytime.